There are two steps to complete.Įnter the address of your team site in SharePoint, which is the destination for the Excel table that you want to export. Select the Design tab, click Export, then click Export Table to SharePoint List…Ī pop-up window is displayed. Select any column name in your table, go to the Design tab (Table Tools), and enter a table name, for example, TestTable01. Now the view of the table is a little bit different, as headers are marked with another color. In the Create Table window, you can leave default values and hit OK. Let’s create a test table for our blog post with some equipment items and create columns with vendors who manufactured these items, users who are owners of the appropriate item, and the price for each item.Ĭonvert a spreadsheet to a table before you start exporting. Open Microsoft Excel installed on your computer, and open the table you want to export to SharePoint Online. You should provide your credentials, and your Office 365 account must have sufficient permissions to create a SharePoint list on a SharePoint site. Excel must be able to connect to your SharePoint site. The idea of this method is that you should export your table to a SharePoint list directly from Excel installed on your computer.
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Method 2 – How to Export Data Directly from Excel to a SharePoint List The disadvantage is that it’s time-consuming and inconvenient when you have too many columns and tables to copy. The advantage of this method is that it’s easy to use when you don’t have that many tables or columns. On the screenshot below you can see how our list looks after copying all the data. We have finished copying data from an Excel table to a SharePoint list. Once you have transferred data to all columns of your SharePoint list, you can exit grid view. Similarly copy paste data for the other columns. The Name column now contains all the needed data in our example. Select the empty cell in the needed column (the Names column in our case), and press Ctrl+V to paste data you have copied to the clipboard. You can move columns (left and right) after creating them in a SharePoint list. On the screenshot below you can see the data in the Name column selected.
Select data in a column of an Excel table, and press Ctrl+C to copy the selected data to clipboard. You are ready to copy data from Excel to SharePoint list.
To start copying data to a SharePoint list, you have to view the list as a table. The list now contains all the needed columns but remains empty. In the window that opens, enter a name, description, and type, and define other needed parameters for a column.
The columns must have the same names and data format as the columns in the source Excel table. Once you have created a new SharePoint list, create the appropriate columns by clicking +Add column. You can also read this blog post about SharePoint Online to learn more about sites, lists, and libraries. Let’s call our test list List02 and enter a description, for example, Import Excel into SharePoint list. Open your team site in SharePoint Online, and create a new list. Open a web browser and log into your Office 365 account (Microsoft 365 account). You can see this table opened in Excel in the screenshot below. In my example, I’ve created a simple table for demonstration. Open an XLS, XLSX, CSV file, or a file of another format that contains a table in Microsoft Excel that is installed on your computer. Then you should manually copy data from each column of the Excel table and paste this data to the appropriate column of the SharePoint list. The data format of columns must be the same to preserve data consistency. The idea of the first method is that you should create an empty list that contains the same columns as in the Excel table.
Method 1 – How to Export Data from Excel to SharePoint Lists Manually Four methods of exporting data from Excel and one method of exporting data from SharePoint lists are covered. Users usually ask: How do I import data from SharePoint to Excel? How do I extract data from SharePoint? How do I create a SharePoint list in Excel? This blog post can help you answer these questions and explains how to export tables from Excel to SharePoint lists and vice versa. For better integration, Microsoft allows you to export Excel tables to SharePoint lists and vice versa. Many users who use SharePoint Online like to use lists because SharePoint lists look just like Excel tables. By Michael Bose How to Import and Export Data from Excel to SharePoint Lists and Vice Versa
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